Student Volunteers Submissions FAQ

Am I eligible to apply to be a Student Volunteer at SIGGRAPH 2025?

You are eligible to apply if you meet the following criteria:

• You will be 18 years of age or older (on or before 8 August 2025).
• You are/were enrolled full-time as a high school, undergraduate, or graduate student for at least one semester between June 2024 and September 2025.
• You are able to communicate fluently in spoken and written English (additional language experiences are welcome!)

Am I eligible to apply to be a Team Leader at SIGGRAPH 2025?

You are eligible to apply if you meet the following criteria:

• Otherwise eligible to apply to be a Student Volunteer.
• You have at least one year of prior experience as a SIGGRAPH or SIGGRAPH Asia Student Volunteer.

How do I apply to be a Student Volunteer?

The online application is available at sv.siggraph.org.

How do I apply to be a Team Leader?

The online application is available at sv.siggraph.org.

The application for becoming a Team Leader is the same application form you submit to be a Student Volunteer, plus a few additional essay questions. Applicants will be notified of their acceptance for Team Leader positions via email by mid February 2025.

Applicants who are not accepted as Team Leaders will still be considered for Student Volunteer positions and will be notified of the final decision by late April 2025.

Is there any information about this I can share with my students, classmates, and professors?

Yes! Feel free to share our SIGGRAPH 2025 Student Volunteer Program Call for Participation with your colleagues, which provides a general overview of SIGGRAPH and what we look for in Student Volunteers. Also, you can find plenty of information on the official SIGGRAPH 2025 website. If you have any questions, please reach out to the Student Volunteer Subcommittee (SVSC) at SV-s2025@siggraph.org.

Is there any information about the Student Volunteer program in social media that I can share or follow?

Yes! Make sure to follow us in the different social media platforms, and don’t forget the tag #ProudToBeSV.

Instagram: @siggraphsv

Facebook: @SIGGRAPHStudentVolunteers

Twitter: @siggraphsv

When is the deadline to submit an application to be a Student Volunteer?

The deadline for all completed Student Volunteer applications is 28 February 2025, 22:00 UTC/GMT. (Convert to your time zone.) Please note that you will be required to upload proof of full-time student status (e.g., transcript, proof of enrollment, etc.). Students who applied to the SIGGRAPH 2024 Student Volunteer program are eligible to apply with the same email in this year’s submission form.

We recommend you allow ample time to gather this information from your institution before the due date. Without this documentation, your application will be marked as incomplete. Please comply with the submission deadlines and ensure that you submit your application by the appropriate day and time.

When is the deadline to submit an application to be a Team Leader?

The deadline for all completed Team Leader applications is 31 January 2025, 22:00 UTC/GMT. (Convert to your time zone.) Please note that you will be required to upload proof of full-time student status (e.g., transcript, proof of enrollment, etc.). Students who applied to the SIGGRAPH 2024 Student Volunteer program are eligible to apply with the same email in this year’s submission form.

We recommend you allow ample time to gather this information from your institution before the due date. Without this documentation, your application will be marked as incomplete. Please comply with the submission deadlines and ensure that you submit your application by the appropriate day and time.

Are late, partial, or incomplete submissions considered?

No. Out of fairness to all applicants, late or incomplete applications will not be considered. There are no exceptions to this rule.

What are “professional references,” and what are they expected to do?

Professional references are professors, instructors, or someone you are currently working with, or worked with in the past, who can give us an idea of your character and would recommend you to be a Student Volunteer. Once you have submitted your application form and the application deadline passes, we will send an email with a survey, about you, to your professional reference for them to fill out!

On your side, make sure that:

• You provide your professional references’ valid email addresses.
• They are informed that they are your professional reference (ask them if you could put them as your reference before you submit your application).
• They adjust their spam filter so messages with the ‘siggraph.org’ domain will not be placed in their junk-mail folder.

My “professional references” from last year’s application are the same this year.  Do I still need to fill in this information?

Yes, you need to fill in the information and provide the email of your professional reference, even if you provided last year. Due to data privacy we do not store your application information and, therefore, if you leave it blank, your submission will be incomplete.

My school does not issue transcripts. What should I use for proof of student status instead?

Documents required for the application include a current transcript (official or unofficial) or an enrollment verification letter from your institution’s registrar. This is to confirm that you are/were enrolled full-time as a high school, undergraduate, or graduate student for at least one semester between June 2024 and September 2025.

For students in non-English speaking countries unable to provide the document in English, please upload the original as a PDF and an (official or unofficial) copy in English. If you have any questions about this, please contact the Student Volunteer Subcommittee at SV-s2025@siggraph.org.

When and how will I be notified if I have been accepted as a Student Volunteer?

All applicants who submit a completed application will be notified via email late April 2025.

When and how will I be notified if I have been accepted as a Team Leader?

Applicants will be notified of their acceptance for Team Leader positions via email mid February 2025.

My email address will be changing soon. How can I notify you of the update?

You can change your contact information, including your email address, through the online submission system at any time. Students who applied to the SIGGRAPH 2024 Student Volunteer program are eligible to apply with the same email in this year’s submission form.

Who will jury my Student Volunteer application?

Student Volunteer applications are juried by the Student Volunteer Subcommittee (SVSC) and Team Leaders. They are evaluated individually through a blind jurying process, meaning a Student Volunteer applicant’s identity will not be revealed until after all Student Volunteer applications have been juried and appropriately scored. This ensures an unbiased evaluation across all applications.

Who will jury my Team Leader application?

Team Leader applications are juried by the Student Volunteer Subcommittee (SVSC). They are evaluated individually through a blind jurying process, meaning a Team Leader applicant’s identity will not be revealed until after all Team Leader applications have been juried and appropriately scored. This ensures an unbiased evaluation across all applications. Team Leader application results will be sent in mid February 2025. If you are not selected for a Team Leader position, your application will return to the Student Volunteer application pool and will be juried in the next phase.

What criteria will my application be evaluated on?

Student Volunteer applications are as diverse as the thousands of applicants from around the world who make up our team. Apart from overall completion, eligibility, and proof of enrollment, we evaluate applications based on quality, clarity, and passion for SIGGRAPH. We are looking for volunteers who are dedicated to service, take initiative, and can bring enthusiasm, passion, and value to a team.

For Team Leaders in particular, we are looking to identify individuals who can clearly communicate their leadership skills, are interested in growth, show commitment toward diversity and inclusion efforts, have a history of great performance as a Student Volunteer, and can be trusted with a greater level of responsibility and decision-making authority.

The Student Volunteer program is committed to diversity, equity, and inclusion (DEI) initiatives, thus we take into account gender identities, cultural background, disabilities, and other DEI aspects that can make our team as diverse and inclusive as possible.

What should I mention in my Student Volunteer application?

If you have experiences in leadership roles, volunteerism, and other service-focused endeavors, we’d love to hear about them. Applications that communicate clear examples of past experiences that make you an exceptional Student Volunteer are extremely helpful to our jurying team. We’re looking to build a very skilled and diverse team from the best of the best, and that effort begins with your ability to communicate your qualifications.

Please read each application essay question thoroughly and allow yourself plenty of time to craft a thoughtful answer. Check out our blog article on “12 Tips to Master Your Essay Submission”!

What should I mention in my Team Leader application?

Team Leaders are Student Volunteers who take on a supervisor role and act as liaisons across the different areas of the conference. If you have experience in leadership roles, customer service, volunteerism, and other service-focused endeavors, we’d love to hear about them. Applications should communicate clear examples of past experiences that make you an exceptional Team Leader.

Need some inspiration? Check out our blog article “5 Reasons You Should Become a Team Leader!”

Can I revise or add information to my application after the submission deadline?

No. All submitted applications are evaluated as your final submission. Edits are not permitted after the submission deadline.

Can I withdraw my Student Volunteer and/or Team Leader application?

Yes, you can withdraw your Student Volunteer and/or Team Leader application at any time. Please send an email to SV-s2025@siggraph.org.

I’m not eligible to be a Student Volunteer anymore, can I continue to help with the conference?

Yes! You can look at the Volunteering Opportunities section of the SIGGRAPH 2025 website.

I was offered a position to be a Student Volunteer in 2025. What does this mean?

Congratulations! As a Student Volunteer, you will be volunteering about 25 hours of your time to provide operational support for SIGGRAPH 2025. In exchange for your service and enthusiasm, Student Volunteers receive the highest level of registration, networking with industry professionals and international student peers, and a number of exclusive Student Volunteer-only benefits.

What will my duties as a Student Volunteer include?

As a Student Volunteer, you commit to volunteering about 25 hours of your time for pre-conference shifts and/or shifts during the conference in Vancouver (during SIGGRAPH 2025). Your shifts will be diverse and can change depending on the needs of the conference, but we always provide you with a notice before this happens.

What are the expectations of a Student Volunteer?

Gratitude is an integral part of the Student Volunteer program’s philosophy. We are thankful to be part of SIGGRAPH and be given this opportunity to serve others while celebrating our own passions. Attendees, fellow volunteers, conference program chairs, and contractors are the reason SIGGRAPH happens every year — and they are the reason our job exists! We use this fact as fuel to treat every challenge and problem as an opportunity to express our gratitude. Accepted SVs joining the Student Volunteer program are expected to align themselves with this perspective.

Above all, SVs are expected to serve the conference with professionalism, enthusiasm, friendliness, and helpfulness. This includes:

• Treating fellow Student Volunteers, attendees, participants, conference volunteers, and contractors with the highest standards of respect and kindness
• Completing all assigned shifts or pre-conference tasks with the utmost quality
• Being punctual and checking in for your shifts with your Team Leader (i.e., 30 minutes prior to your scheduled shift)
• Arriving for your shifts prepared and following Team Leader instructions
• Performing your duties to the very best of your abilities

Failure to meet the aforementioned expectations may result in the loss of Student Volunteer status and all related benefits.

What are some examples of Student Volunteer assignments for the conference?

Some examples of Student Volunteer assignments from the past are:

• Monitoring doors, taking tickets, checking badges of attendees at the different venues
• Facilitating spoken-language translations
• Assisting conference contributors at various venues
• Providing general assistance for attendees in all areas of the Vancouver Convention Centre
• Support of conference management tasks
• Helping contributors demo technologies or providing support in VR setups

No matter what, it’s always an adventure.

When will Student Volunteer work schedules be available?

For Student Volunteers, we plan to have schedules available to view about one week prior to the conference. We will release schedules as early as we can.

Note: Schedules are not final until 24 hours prior to a shift. We try to change schedules as little as possible, but sometimes situations arise that make adding, moving, and/or otherwise rescheduling certain shifts necessary. Students are responsible for checking their schedules daily to receive any schedule updates. Extenuating circumstances should be communicated to the SVSC in advance at SV-s2025@siggraph.org.

What happens if I have a scheduling conflict with work, school, an opportunity to interview at the conference, etc.?

You will be assigned about 25 hours and your availability during that time must be open. Therefore, we cannot schedule around work, school, extracurricular activities, or job interviews. If you do find yourself with an extenuating circumstance, such as an interview for a job or internship, an appointment with a mentor, etc., inform us about it via email ahead of time and we will do our best to work with you on your schedule conflict. Most shifts will be between 7:30 am and 6 pm (PDT).

I am a Student Volunteer. When will I be expected to arrive in Vancouver?

All accepted Student Volunteers MUST plan to arrive in Vancouver no later than 11:30 am (PDT) on Saturday, 9 August 2025, for check-in and the Student Volunteer orientation.

This is MANDATORY for all new and returning Student Volunteers. Failure to arrive on time may result in loss of Student Volunteer status and all related benefits.

Note: Mobile phones and tablets are not required to perform your assigned shift but will be useful for communicating with your Team Leader and the SVSC. Students should be dedicating their full attention to their assigned shift until dismissed from their Team Leader.

I am a Student Volunteer. When should I plan to leave Vancouver?

All accepted Student Volunteers should plan to be available for work through 6 pm (PDT) on Thursday, 14 August 2025.

I am a Student Volunteer. Will I receive housing or other financial assistance?

For SIGGRAPH 2025, NO HOUSING will be provided to Student Volunteers. Each Student Volunteer is responsible for finding their own accommodation.

Travel assistance might be provided to a number of Student Volunteers who applied for it. Student Volunteers can opt to apply for travel assistance on their application form. If you are awarded financial aid, you will be emailed in June 2025 regarding the amount and how to process your reimbursement. Travel assistance may be provided based on the Student Volunteer Program’s availability of funds and on eligibility, which is determined on a case-by-case basis based solely on financial need. Assistance goes through a blind jury process. It is not based on nationality or country/location of residence, anyone can apply and everyone will be considered equally. Funds are limited and assistance is not guaranteed.

I am a Student Volunteer. Am I responsible for my visa if I am traveling internationally? What are the passport and visa requirements?

Yes. You are responsible for your visa and all the required documents to travel to Vancouver. If you require documentation from the conference to complete your applications, please reach out to us as soon as possible.

I am a Student Volunteer. Can you provide information regarding COVID-19 regulations?

Visit the Health & Safety web page for updates related to COVID-19.

How do I apply for other volunteer opportunities at the SIGGRAPH conference?

Please see the Volunteering Opportunities section of the SIGGRAPH 2025 website.

I have been accepted as a Student Volunteer but am no longer able to attend the conference. Who should I notify?

If you need to decline your position for any reason, please email SV-s2025@siggraph.org as soon as possible so that we can make preparations for your absence.

I was not offered a position to be a Student Volunteer in 2025. What are my options?

There are still many avenues to volunteer with SIGGRAPH. SIGGRAPH Asia 2025, in Hong Kong will be accepting applications through early fall of 2025. You can also read and contact the SIGGRAPH conference about conference volunteer opportunities and the committees list for both conference and year-round volunteer opportunities. Students are also offered a considerable discount on registration.

My question is not in these FAQs. Who should I ask?

If your question is not answered on this website, please send a message to the Student Volunteer Subcommittee at SV-s2025@siggraph.org.

I was offered a position to be a Team Leader in 2025. What does this mean?

Congratulations! As a Team Leader, you will be volunteering about 60 hours of your time to provide operational and logistical support for SIGGRAPH 2025. In addition, you are expected to participate in training and other sessions leading up to and through the duration of the conference. In exchange for your service and enthusiasm, Team Leaders receive the highest level of registration, networking opportunities, and a number of exclusive Student Volunteer-only benefits. As a Team Leader, you will be committing time to several virtual training sessions in the months preceding the conference, as well as an all-day training session one day prior to the conference.

What will my duties as a Team Leader include?

As a Team Leader, your duties will revolve around making sure the program you are assigned to is properly staffed and has operational support at all times. Your duties will include checking in and dismissing Student Volunteers from their shifts, assigning Student Volunteers their duties, resolving attendee problems, and acting as a liaison between the Student Volunteers and the venue or program you have been tasked to manage. It is worth noting that shifts and work with the Student Volunteers might not be limited to the time during the conference.

In this capacity, Team Leaders are entrusted with a supervisory role over Student Volunteers. This means you’ll need to resolve conflicts, answer questions, and make sure that Student Volunteers are comfortable and well supported in their roles.

What are the expectations of a Team Leader?

Above all, Team Leaders are expected to serve their fellow Student Volunteers and the conference with professionalism, enthusiasm, friendliness, and helpfulness. As future leaders of the conference, Team Leaders are expected to take initiative within the Student Volunteers. This means looking out for one another and paying extra attention to the morale and condition of Student Volunteers. Team Leaders are required to participate in extensive training prior to the virtual conference as well as the Student Volunteers program. Team Leaders are expected to take the extra time to ensure all of our team members are well supported.

How early or late will I be expected to work?

If you are a Team Leader, you should expect your work to last a full day — typically beginning at 7 am and ending around 7 pm PST. Team Leaders responsible for certain programs should expect later hours as well. The physicality of the Team Leader role is very real and can lead to exhaustion if not taken seriously. This is why we take extra care to ensure that Team Leaders have breaks and opportunities to rest throughout the work day.

I am a Team Leader. Will I receive housing or other financial assistance?

For SIGGRAPH 2025, NO HOUSING will be provided to Team Leaders. Each Team Leader is responsible for finding their own accommodation.

Travel assistance might be provided to a number of Team Leaders who applied for it. Team Leaders can opt to apply for travel assistance on their application form. The final amount, if awarded, will be communicated upon acceptance. Travel assistance may be provided based on the Student Volunteer Program’s availability of funds and on eligibility, which is determined on a case-by-case basis based solely on financial need. Assistance goes through a blind jury process, it is not based on nationality or country/location of residence, anyone can apply and everyone will be considered equally. Funds are limited and assistance is not guaranteed.

I am a Team Leader. Am I responsible for my visa if I am traveling internationally? What are the passport and visa requirements?
Yes. You are responsible for your visa and all the required documents to travel to Vancouver. If you require documentation from the conference to complete your applications, please reach out to the SVSC as soon as possible.

I am a Team Leader. Can you provide information regarding COVID-19 regulations?

Visit the Health & Safety web page for updates related to COVID-19.

How do I apply for other volunteer opportunities at the SIGGRAPH conference?

Please see the Volunteering Opportunities section of the SIGGRAPH 2025 website.

I have been accepted as a Team Leader but am no longer able to attend the conference. Who should I notify?

If you need to decline your position for any reason, please email SV-s2025@siggraph.org as soon as possible so that we can make preparations for your absence.

I was not offered a position to be a Team Leader in 2025. What are my options?

Your application will still be considered among the pool of Student Volunteer applications. If you wish to withdraw your application from this pool, please email SV-s2025@siggraph.org as soon as possible.

There are still many avenues to volunteer with SIGGRAPH. SIGGRAPH Asia 2025, in Hong Kong will be accepting applications through early fall of 2025. You can also read and contact the SIGGRAPH conference about volunteer opportunities and the committees list for both conference and year-round volunteer opportunities. Students are also offered a considerable discount on registration.

My question is not in these FAQs. Who should I ask?

If your question is not answered on this website, please send a message to the Student Volunteer Subcommittee at SV-s2025@siggraph.org.